7 Job Positions at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

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7 Job Positions at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Documentation and Archives Officer at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Job description

FILING DOCUMENTS
1. Receive and filing documents,
2.Organise the documentation and the archives of each unit;
3. Analyse and transmit the corresponding reports stating
4. Enter documents into Database using the available software;
5. Index and file documents according to the documentation policies, rules and regulations;
6. Identify and propose documents for National Archives Services;
MANAGE PERIODICALS
1. Ensure the subscription for periodicals;
2. Collect the official Gazettes regularly;
3. Ensure that periodicals are supplied and dispatched to the users timely;
4. To circulate information on articles published;
MANAGEMENT OF THE LIBRARY
1. Work with the users and identify the required Books for purchase;
2. Process the request for the purchase;
3. Ensure Books are given reference numbers safely kept;
4. Lend out text books to the users and make sure they are returned timely;

Minimum Qualifications

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Library and Information Science

    0 Year of relevant experience

  • Bachelor’s Degree in Documentation

    0 Year of relevant experience

  • Bachelor’s Degree in Archival Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Archives

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

  • Bachelor’s Degree in Library Science

    0 Year of relevant experience

  • Advanced Diploma in Library Sciences

    0 Year of relevant experience

  • Advanced Diploma in Archives and documentation

    0 Year of relevant experience

  • Advanced Diploma in Library and Information Science

    0 Year of relevant experience

  • Advanced diploma in information management

    0 Year of relevant experience

  • Advanced diploma in Arts & publishing

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Knowledge of archive management software

  • Knowledge of integrated document management

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

  • Knowledge of the documentation management system (DMS) would be an advantage;

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HRM Compliance Officer at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Job description

1. Analyze reports on staff recruitment competitions organized by public institutions and placement of staff;
2. Assess and analyse HRM appeals and propose appropriate resolutions in accordance with the laws and regulations;
3. Conduct investigations on HRM appeals and provide appropriate decisions;
4. Sensitize public on laws and regulations governing H.R. Management in Public Service and produce reports;
5. Conduct assessment on Loss incurred by Government institutions due to non-compliance of HRM;
6. Provide advice to the Commission’s clients on HRM laws and regulations;
7. Update a database of cases of HRM appeals for future reference

Minimum Qualifications

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Human Resource Management

    0 Year of relevant experience

  • Bachelor’s Degree in Law

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

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2 Job Positions of Professionalism & HRM Audit Officer officer at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Job description

AUDIT
1. Prepare concept notes and participate in the Human Resource Management Audit in public institutions and provide appropriate recommendations to the audited institutions;
2. Conduct post-recruitment audit activities and provide appropriate recommendations to the audited institutions;
3. Work closely with HRM Monitoring & Evaluation Officer for proper implementation of recommendations related to Human Resource Management Audit and regularly report progress;
AWARENESS
1. Participate in the review of laws, rules and procedures manual that govern Human Resource Management and provide proposal of amendments where necessary;

Minimum Qualifications

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Human Resource Management

    0 Year of relevant experience

  • Bachelor’s Degree in Human Capital Development

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

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2 Job Positions of Professionalism Promotion Officer at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Job description

PROFESSIONAL PROMOTION
1. Identify available documents on professionalism promotion and prepare assessment notes;
2. To prepare concept nots according to identified gaps, issues and trends and participate in the audit activity in public service on professional conduct and behaviour and provide appropriate recommendations;
3. Ensure that all public institutions internally promote professional conduct and behaviour at the technical and managerial levels through regular internal meetings;
4. In partnership with different stakeholders, to propose mechanisms of testing candidates during interviews on professional conduct and behaviour;
5. Ensure public institutions conduct due diligence before appointment of civil servants;
AWARENESS
6. Prepare and participate on the sensitization of public servants on laws and regulations governing professional conduct and behaviour;
7. Participate in the review of laws governing professional conduct and behaviour and propose amendments of identified gaps;
8. Work closely with HRM Monitoring & Evaluation Officer for proper implementation of recommendations related to professionalism and regularly report progress

Minimum Qualifications

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Human Resource Management

    0 Year of relevant experience

  • Bachelor’s Degree in Human Capital Development

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Administrative Sciences

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

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Director of Administration and Finance Unit at PUBLIC SERVICE COMMISSION (PSC)(Deadline: 19th May, 2022)

Job description

BUDGET PREPARATION
1. Coordinate the budget preparation process as well as the action plan for the unit.
2. Ensure the Budget preparation as well as the action plan of the unit
3. Supervise the preparation of the Budget allocation activities;
4. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared
5. Ensure the approved Annual Plan of Action and MTEF are timely entered into the SMART IFMIS System
6. Participate in the budget consultation process with MINECOFIN and Parliament
EXECUTION OF THE BUDGET ALLOCATED
1. Ensure the annually, quarterly and monthly Cash Flow Plans for the financial year are timely prepared;
2. Ensure the request for funds is processed, and transferred to the ’s account on time;
3. Verify/review all the payments processed so as to ensure compliance with the financial laws, rules and regulations;
4. Supervise the Budget revision process
SUPERVISION OF THE FINANCIAL REPORTING ACTIVITY
1. Ensure timely preparation of periodical (monthly, quarterly and annually) financial reports and statements;
2. Review of the financial reports and statements for quality assurance;
3. Ensure the reports on Human Resource Management activities;
HUMAN RESOURCE MANAGEMENT
1. Coordinate Human Resource Planning and Recruitment Process
2. Ensure that the number of employees required in comparison to the institution’s mandate is met;
3. Identify the competencies required in performance of duties;
4. Manage HR data (e.g. Gender Parity, Age of retirement etc…)
5. Ensure time management of the staff;
6. Ensure an effective performance management of the staff;
7. Coordinate Human Resource Development;
8. Management of Staff Exit Process
MANAGEMENT OF DOCUMENTATION, ICT & LOGISTICS
1. Ensure efficient stock inventory and management of Office Equipment & assets;
2. Ensure Office Equipment are depreciated as well as the management of their disposal process;
3. Coordinate Meetings, Conferences, Workshops Seminars and Symposium
4. Manage and facilitate Transport of staff;
5. Oversee the management and preservation of the records and archives
6. Supervise all ICT functions

Minimum Qualifications

  • Master’s in Finance

    1 Year of relevant experience

  • Master’s Degree in Accounting

    1 Year of relevant experience

  • Bachelor’s Degree in Finance

    3 Years of relevant experience

  • Bachelor’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    3 Years of relevant experience

  • Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    1 Year of relevant experience

  • Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    1 Year of relevant experience

  • Bachelor’s Degree accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)

    3 Years of relevant experience

  • A holder of a Degree in any field with API/PFM Certificate

    3 Years of relevant experience

  • Bachelor’s Degree in Accounting

    3 Years of relevant experience

  • Post Graduate Degree in PFM n

    2 Years of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Knowledge of the legal and institutional framework of Rwanda’s public finance management

  • Proficiency in financial management systems and knowledge of the Rwanda’s public finance management

  • Digital literacy skills (ICDL)

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Networking skills

  • Leadership skills

  • Mentoring and coaching skills

  • Time management skills

  • Risk management skills

  • Performance management skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

  • Knowledge of Standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

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