Executive Assistant at Old Mutual Insurance Rwanda(Deadline: 22nd March,2022)

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Executive Assistant at Old Mutual Insurance Rwanda(Deadline: 22nd March,2022)

ūüŹėÔłŹ About the Organization and Job Details

The Organization

Old Mutual Insurance Rwanda

We’re in the business of helping people and companies do great things with their money. Let’s do the same for you.

ūüďč Job Description Details

JOB DESCRIPTION

POST TITLE

Executive Assistant

JOB HOLDER

REPORTING TO:

Managing Director

DIVISION/DEPARTMENT

Executive office

LEVEL

Role Size

L

1. JOB PURPOSE

To develop and grow the business by driving a good relationship between internal and external clients in a manner that ensures achievement of set business targets.

2. PRINCIPAL ACCOUNTABILITIES.

  • PA to the CEO and ensures in the absence of the CEO that urgent issues attended.
  • Carry out the administration work of the Executive Department.
  • Updates the CEO‚Äôs diary to ensure that schedules are met, and meetings attended in time
  • Organize travel for Executive office and negotiate with service providers on the costs to ensure that expenditure is within budget
  • Ensure safe custody of company documents for the department and proper filing system for all record.
  • Manage the stationery and sundries store for the CEO.
  • Compile monthly, biannual reports and company reports for CEO‚Äôs review and send to Directors as Board reports.
  • Organize and coordinate CEO‚Äôs management and Board meetings.
  • Follow up on the Board resolutions made during the Board meetings and ensure that they are implemented.
  • Organize and take minutes for management meeting
  • Provide support to the CEO on key assignments and public relations engagements with support from Internal communications.
  • Deliver local purchase orders on time to service provider(hotels)
  • Maintain general cleanliness in the MD‚Äôs office and Board room.
  • Perform any other duties as prescribed by the MD and management
  • Ensure confidentiality

3. DIMENSIONS 

Unit Measures and Impact: 

Financial Measures and Impact:

Value of Assets In charge: 

Budget: Expense budget ‚Äď As per yearly set targets

¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†¬†Revenue budget ‚Äď As per yearly set targets

People Impact and Numbers:

    Direct Reports: 0

    Indirect Reports: 0

4. RELATIONSHIPS

REPORTING TO: Managing Director

REPORTING TO JOB HOLDER: 

N/A

OTHER CONTACTS: 

Within the Company: 

  • All

Outside the Company:

  • Directors
  • Clients
  • Brokers
  • Agents
  • Other insurance companies
  • Service providers
  • Hotels
  • Travel Agents

5. KNOWLEDGE AND EXPERIENCE.

Qualifications: 

  • University degree in business administration or related field

Experience: 

  • Minimum of 3 years

6. SKILLS AND COMPETENCIES. 

7. ENVIRONMENT 

  • Conducive

8. KEY RESULT AREAS & PERFORMANCE INDICATORS

  • Daily servicing of clients to nurture the relationship between the company and our customers
  • PA to the CEO and ensures in the absence of the CEO that urgent issues attended
  • Updates the CEO‚Äôs diary
  • Organize and coordinate CEO‚Äôs management and Board meetings
  • Organize and take minutes for management meeting
  • Perform any other duties as prescribed by the MD and management

ūüĆź How to Apply

Job Application Channel Accepted¬† and any other relevant Application ¬†Info’s¬†

CLICK HERE TO APPLY FOR THIS POSITION

Application Deadline Provided

Please  Apply for  this Job  not later than 22nd / March/ 2022


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