Operations Assistant (Field Support) at International Organization for Migration (IOM) (Deadline: July 11, 2021)

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Operations Assistant (Field Support) at International Organization for Migration (IOM) (Deadline: July 11, 2021)

šŸ˜ļø About the Organization and Job Details

The Organization

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

OM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Website :http://www.iom.int

šŸ“‹ Job Description Details

Job Position Title

Operations Assistant (Field Support)

Number of Job Positions

One Position

Job LocationĀ 

IOM Kigali, Rwanda

Job Application Deadline: July 11, 2021

Job Summary

Under the general supervision of the Operations Manager and the direct supervision of Senior Operations Assistant, the Operations Assistant (Field Support) is responsible for undertaking movement operations activities in the field, with the following duties and responsibilities:

Job Department and Reporting Line

Operations Department

Job Duties& TasksĀ  and Responsibilities

  1. Undertake field support activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation.

2. Perform airport services, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.

3. Assist individuals at transit centers or third-party facilities, including upon arrival with sign-in, verification of identity, orientation, food and non-food items and room assignments; during their stay with food and non-food items, instructions, briefings, activities and resolution of issues; and upon departure for medical appointments, return travel or onward travel with briefings, luggage support and transition to transportation. Enter and update relevant data in the appropriate systems and ensure vulnerable individuals are assisted in a manner that ensures their safety, security and comfort; report all issues immediately to the appropriate supervisor(s).

4. Provide assistance at transit centers and third-party facilities for extended periods of up to 12 hours and during overnight periods and weekends, ensuring the needs of individuals are met throughout their stay. Communicate promptly with third-party facility representatives and/or supervisors if issues arise.

5. Assist in the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers, ensuring the identity verification, readiness and organization of individuals being transported, and providing relevant briefings. Assist with baggage sorting, tagging and handling and escort individuals on transportation as needed. Ensure individuals with special needs are provided with appropriate services and report any issues to supervisors immediately.

6. Provide selection mission support, exit permit support and/or interpretation services for individuals at the airport, in transit centers, camps, consolidation points and thirdparty facilities or during transport by air, ground or water.

7. Provide regular feedback on work being accomplished to the Operations Assistant (Team Leader) and/or supervisors and team members and keep supervisors immediately informed of any issues requiring their attention.

8. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert the Operations Assistant (Team Leader) or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.

9. Perform such other duties as may be assigned..

šŸ’¼ Job Specification

Job Educational Qualification Needed

High School Diploma with at least four years of relevant working experience or,
Bachelorā€™s degree i with at least two years of relevant working experience.

Job Experience Needed

Prior Movement Operations or transportation experience is a strong advantage.
Good knowledge of Word, Excel and the internet.
Strong interpersonal and communication skills.

Job Skills and Other AbilitiesĀ  NeededĀ 

Fluency English and Kinyarwanda is required, French and Swahili is an added advantage.

Competencies that are required

These three ideals must be followed and demonstrated by all members of the IOM staff:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Level 1 Behavioral markers for core competencies

Teamwork: Coordinates own work with that of the team to meet agreed priorities and deadlines.
Delivering results: Produces quality results and provides quality services to clients.
Managing and sharing knowledge: Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
Accountability: Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
Communication: Adapts communication to the recipientā€™s needs, asks questions to clarify, and exhibits interest in having two-way communication.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

šŸŒ How to Apply

Job Application Documents Needed

Application Channel AcceptedĀ Ā 

Interested candidates are invited to submit their applications toĀ iomrwandarecruitment@iom.int

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidateā€™s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Application Deadline Provided

11 July 2021

Attachment:
Office spreadsheet iconĀ Personal History Form (PHF) (1)db7ac7cc3240f3286c1dfdbd52317521.xls

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