Request for Quotation (RFQ) Office stationaries at TechnoServe (Deadline: 06th May,2022)

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Request for Quotation (RFQ) Office stationaries at TechnoServe (Deadline: 06th May,2022)

🏘️ About the Organization 

TechnoServe

A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses and industries. By linking people to information, capital and markets, we have helped millions to create lasting prosperity for their families and communities. TechnoServe has earned a 4-star rating from independent evaluator Charity Navigator for the last 10 years, placing us in the top 1 percent of all its rated nonprofits.

📋 Tender Description Details

Request for Quotation (RFQ) Office stationaries

Date: April 28, 2022

Subject: Request for Quotations

TechnoServe Inc. (TNS) – Rwanda, invites your firm/Company to participate in this competitive solicitation for pricing, delivery and terms of potential sale to TechenoServe office stationaries in Kigali, Rwanda.

Introduction

TechnoServe is an independent, non-governmental organization providing professional support to build competitive farms, businesses and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest of places can generate income, jobs and wealth for their families and communities.

We recognize that maximizing the inclusive economic growth requires the full and unencumbered participation of women. This requires us to not only systematically integrate gender in our project participation, but also within all levels of our staffing. For more information, visit www.technoserve.org

BACKGROUND

TechnoServe Rwanda seeks quotations to provide Office stationaries. TechnoServe plans to issue a contract/LPO to one successful bidder through a full and open competition. Interested and qualified service providers are encouraged to express their interest in providing the office stationaries for the TechnoServe offices located in Umoja House in Muhima.

GENERAL REQUIREMENTS

Bidders are invited to submit quotations in accordance with requirements of the enclosed RFQ. Quotations must be received by TechnoServe no later than the date and local time stated in this RFQ. TechnoServe requires that proposals remain valid for a minimum of 30 calendar days after submission.

The bidders should read the entire solicitation, which includes all pertinent sections and the terms, conditions and instructions required for submitting a quotation. This solicitation in no way obligates TechnoServe to award a contract, nor does it commit TechnoServe to pay any cost incurred in the preparation and submission of a quotation in response hereto.

Furthermore, TechnoServe reserves the right to reject any and all bids, if such action is considered to be in the best interest of TechnoServe.

PRICE SCHEDULE

Total price must include all taxes and fees in Rwandan Francs (RWF), and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

Chart 1: Description of required office stationaries

No

Description of office Stationaries)

Unit

Unit Cost (RWF)

Total Cost (RWF)

1

Staples 26/6

Pack of 10/12 small box

2

Staples 24/6

Pack of 10/12 small box

3

Staples 66/14 (precise the size you have)

Pack of 10/12 small box

4

Stapler middle size

Pc

5

Stapler small size

Pc

6

Stapler big size

Pc

7

Staple remover

Pc

8

Paper clip 32mm/33mm

Pack of 10/12 small box

9

Paper clip 50/51mm

Pack of 10/12 small box

10

Paper clip 78mm

Pack of 10/12 small box

11

Binder clips 15mm

Pack of 12 small dozen

12

Binder clips 16mm

Pack of 12 small dozen

13

Binder clips 19mm

Pack of 12 small dozen

14

Binder clips 25mm

Pack of 12 small dozen

15

Binder clips 31mm/32mm

Pack of 12 small dozen

16

Binder clips 35mm

Pack of 12 small dozen

17

Binder clips 41mm

Dozen

18

Binder clips 51mm

Dozen

19

Filing box (hard folder) normal size

Pack

20

Filing box (hard folder)medium/plastic/various colours

Pack

21

Filing box (hard folder) small/plastic/various colours

Pack

22

Archive box kaki 36X26X11cm

Pack

23

Business card holder

Pc

24

Signature book

Pc

25

Register book 330mmX210mm

Pc

26

Calculator

Pc

27

Notepad with plastic cover

Pc

28

Small and simple notepad with spiral A5

Dozen

29

Notebook A4

Dozen

30

Notebook A5

Dozen

31

Notebook A3

Dozen

32

DVD-R 4.7GB 120min

Pack

33

Paper glue

Dozen

34

Paper glue/gel

Dozen

35

Hard cover for binding

Ream

36

Transparent cover for binding

Ream

37

Pencil

Dozen

38

Pen (blue) BIC

Pack of 50

39

Pen (black) BIC

Pack of 50

40

Pen (red) BIC

Pack of 50

41

Desk organizer

Pc

42

Rubber bands

Packet

43

Stamping ink

Pc

44

Corrector ink

Set of 2

45

Envelop A4

Packet of 50

46

Envelop A3

Packet of 50

47

Envelop A5

Packet of 50

48

Envelop small white

Packet of 50

49

Plastic file

Packet of 20

50

A4 suspension file

Packet of 50

51

Incoming courier book

Pc

52

Outgoing courier book

Pc

53

Flash disk 4GB

Pc

54

Flash disk 8GB

Pc

55

Flash disk 16GB

Pc

56

Flash disk 32GB

Pc

57

Flash disk 64GB

Pc

58

External hard disk 500GB

Pc

59

External hard disk 1000GB

Pc

60

Tonner/Cartridge(GPR-16) for the big Printer in the shared office)

Pc

61

Tonner/Cartridge(hp53A Black) for the  Printer in the finance office)

PC

62

Tonner/Cartridge( hp 05A Black )for the Printer in the PM office

PC

63

Tonner/Cartridge((hp 36A Black) for the Printer(in the HR office)

PC

64

Tonner/Cartridge(inkjet tri-color 22 & inkjet Black 21) for the Printer HP Deskjet F2200

PC

65

Permanent marker

Dozen

66

Whiteboard marker

Dozen

67

Sellotape transparent with holder

Packet

68

Sellotape transparent white and big

Packet

69

Sellotape transparent white and small

Packet

70

Scotch khaki big

Packet

71

Printing paper A4, super white 80 G/M2

Box of 5 reams

72

Flip chart paper

Pc

73

Flip chart stand

Pc

74

Paper punching machine – medium size

Pc

75

Paper punching machine – small size

Pc

76

Key holder

Packet

77

Post it yellow – small

Dozen

78

Post it yellow – big

Dozen

79

Post it set of mixed colours

Dozen (set of 5)

80

Post it with various colours in one

Pc

81

Sign here stickers, different colours

Pc

82

Plastic binding spiral / 21 rings, 6mm

Box of 100 pc

83

Plastic binding spiral / 21 rings, 8mm

Box of 100 pc

84

Plastic binding spiral / 21 rings, 10mm

Box of 100 pc

85

Plastic binding spiral / 21 rings, 12mm

Box of 100 pc

86

Plastic binding spiral / 21 rings, 14mm

Box of 100 pc

87

Plastic binding spiral / 21 rings, 16mm

Box of 100 pc

88

Plastic binding spiral / 21 rings, 21mm

Box of 100 pc

89

Plastic binding spiral / 21 rings, 25mm

Box of 100 pc

90

Plastic binding spiral / 21 rings, 32mm

Box of 100 pc

91

Highlighter / yellow, green, blue, pink

Pack of 10

92

Sharpener

Packet

93

Office tray / organizer

Set of 3 (plastic)

94

Office tray / organizer

Set of 3 (transparent)

95

Battery AA size

Pair

96

Battery AAA size

Pair

97

Microfiber cloth for cleaning computer

Pc

98

Foam cleaner for laptop

Pc

99

Laser pointer

Pc

100

Diary (agenda)

Pc

Tax

Delivery

Grand Total

NB: A quotation which do not comply with the above conditions will not be considered, submission of quotation: Please submit your quotation in PDF format to: RW-Info@tns.org clearly indicating in the subject line: “Office Stationaries” by May 6th, 2022 at 5:00PM Rwandan Time.

Selection will be based on price, Compliance to specifications, quality and Delivery time of office stationaries items, and vendor experience.

Evaluation Criteria

The LPO will be awarded to the bidder that receives the highest score as set out in the criteria below.

Selection Criteria 

Score 100%

Technical 

60

Compliance to specifications 

20

Delivery Time/Product Quality

30

Vendor Experience

10

Financial 

40

Price of items

40

Total Score 

100

The currency of the bid will be in Rwanda Francs (RWF) and will be inclusive of all

applicable Taxes.

Required documents for eligibility Assessment

The following documents are required;

  • A letter of submission of the tender correctly filled, signed and sealed.
  • Company profile including physical business address and postal address on a company letterhead
  • Business registration certificate
  • Evidence of business registration and a valid RRA tax clearance certificate
  • Valid RSSB clearance certificate
  • Price schedules going by the itemized descriptions.
  • Proof of EBM use
  • At least three (3) recommendation letters of similar contract execution

TERMS AND CONDITIONS

  1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
  2. All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
  5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
  6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
  7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  8. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  9. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
  10. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

FORM/CONTENT OF RESPONSE

All quotations shall:

  1. Be in the English language.
  2. Contain detailed cost in Rwanda Francs(FRW), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
  3. Provide requested payment terms and conditions.
  4. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
  5. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
  6. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
  7. A brief outline of the company and services offered, including:
  • Full legal name, jurisdiction of incorporation, and address of the company
  • Full legal name and country of citizenry of company’s President and / or Chief Executive Officer and / or all other officers and senior managers of the company
  • Year business was established

SCHEDULE OF EVENTS

  1. Questions regarding this request should be addressed to RW-Info@tns.org, and must be received no later than May 4th, 2022.  Responses to questions will be distributed to all interested parties no later than May 5th, 2022.
  2. Responses to the RFQ should be addressed to the attention of Ben Bizinde, Country Programs Manager at RW-Info@tns.org and no later than May 6th, 2022.

End of RFQ

Application Deadline Provided

Please  Apply for  this Tender  not later than 06th/ May/ 2022


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