SENIOR FINANCE OFFICER at Save the Children(deadline: 29th July 2022)

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SENIOR FINANCE OFFICER at Save the Children(deadline: 29th July 2022)

Job TITLE:  Senior Finance officer
TEAM/PROGRAMME:  Support services LOCATION:  Emergency response Kirehe Field office
GRADE: 4 POST TYPE: Permanent
CHILD SAFEGUARDING:

Level 1 – the responsibilities of the post do not require you to have one to one contact with children or young people.

ROLE PURPOSE:

·       To provide accurate financial information by preparing, recording and reconciling financial transactions data

·       To check and control financial process in line with financial policy and procedures

·       Make cash and bank payments for program activities and other support services.

SCOPE OF ROLE:    

Reports to: Finance Coordinator

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Senior Finance Officer    Key Responsibilities

– Prepare bank and cash reconciliations on a monthly basis.                                                                                                      – Prepare and make cash and bank payments in line with SCI policies

– Review payment documents to make sure that procurement processes and procedures are complied with before any    payment is made.

– As staff of humanitarian emergency field office, the role holder may work outside the normal working hours.

– Assign paid stamp to all payment sheets on a monthly basis

– Managing petty cash on daily basis and conduct petty cash count daily/weekly and monthly

– Ensure cash controls and other internal controls are in place and work effectively.

– Ensure staff, partners, volunteers comply with SCI policies and procedures

– Plays a key role in financial planning, budgeting, reporting, and award management for the field office.

– Supports Kigali office in budgeting and reporting as well as cost allocations to source of funds for times sheets.

– This role will work closely with budget holders, supply chain, and awards management supporting in budgets phasing,

monitoring, analysis and compliance processes.                                                                                                                                     – Support budget holders both for field and Kigali offices with monthly BVA reports and their interpretations

– Ensure all business floats are timely settled and posted into GLACOS/AGRESSO

– Maintain and update the field office payment documents hard copies filing system.

– Ensure all payment vouchers are scanned and methodically filed quarterly in the online shared drive

Within 30 working days after the end of the last month of a quarter.

-Check and verify any returns and reports from partners for accuracy and completeness, and

post these into the system timely.

– When requested by the hierarchy, support in quarterly and monthly stocks inventory.

– Register all approved transactions into GLACOS/AGRESSO on a weekly basis

– Facilitate external audits by providing all required information to the auditors

– Follow up on the implementation of Grants and assist as required

– Support in Capacity building for non-finance staff

– Support the budget holders in Budgeting, Budget monitoring and Budget controls

— Ensure that cash, cash equivalents and financial records are safeguarded and utilized in the intended manner.

-Achieve any other task assigned by the line manager, Field office field Manager, or Country office finance

department.

-The post-holder will identify best practices and lessons learned which may help to improve and enforce

financial and procurement procedures, and compliance to save the Children and Donors requirements.

-The post holder will also be supporting the field office ESMT in minimizing fraud risks, and compliance with CSG

 

Performance Indicators

·       Producing accurate reports on time

·       Effective Management of donor financial requirements and responsibilities

·       Maintenance of proper and accurate financial records

·       Support to program staff/ budget holder provided when required and in a timely manner

·       Effective introduction and maintenance of financial management system

Responsibility for resources:

·       Ensure that the cash and cash equivalents and financial records are safeguarded and utilized in the intended manner

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

·        Managing SCI resources efficiently, and achieving Save the Children values

·        Assisting other staff to be accountable in full procurement process and all financial transactions.

Ambition:

·       Set ambitious and challenging goals for himself  and taking responsibility for his career personal development

·       Be Future orientated and  thinking strategically and on a global scale

Collaboration:

·       Approachable, good listener, and easy to talk to

·        Maintaining effective relationships with colleagues, managers,  and external partners

·       Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

·       Able to encourage new and innovative solutions where required

·       Willing to take disciplined risks

Integrity:

·       Honest,  encourages openness and be transparent when achieving his tasks and responsibilities

·       Commitment to Save the Children values

 

QUALIFICATIONS AND EXPERIENCE

•        Bachelor degree in accountancy/finance/management or Equivalent.

•        2-3 years work experience, preferably in an NGO set up

SKILLS AND ABILITIES

  • Highly developed interpersonal skills
  • High level  of verbal and written skills in English
  • Strong analytical skills and High level attention to details
  • Ability to liaise with a diverse range of people, stakeholders and customers
  • Strong time management and organizational skills
  • Ability to work under pressure and to tight deadlines
  • Computer literacy (including advanced Excel, word, Internet and databases skills)

PERSONAL BEHAVIOURS AND ATTRIBUTES

  • Commitment to save The Children’s mission, vision and values
  • Initiative, flexibility and ability to work independently as well as in a team
  • Ability to work under pressure and to tight deadlines
  • High level attention to details
  • High level of self –motivation and initiative

•        Ownership and accountability of own work

•        High level of confidentiality and integrity

 

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