Warehouse Officer at Alight (Deadline: 30th May,2022)

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Warehouse Officer at Alight (Deadline: 30th May,2022)

🏘️ About the Organization 

Few Information About Us
Alight

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crises, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender-Based Violence Prevention/ Protection.

📋 Job Description Details

Job Position Title : Warehouse Officer
Number of Job Positions: 1
Job Positing Date: 19th May,2022
Job Closing Date : 30th May,2022

💼 Job Specification

VACANCY – WAREHOUSE OFFICER

ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven and committed individual to join its team as Warehouse Officer.

PRIMARY PURPOSE:

Based in Kigali, the Warehouse Officer will assist in implementing well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. H/She will be required to provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services to the ALIGHT field offices in support of the ALIGHT Rwanda programs.

The Warehouse Officer should demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for ALIGHT Rwanda and donor partners. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.

The Warehouse Officer will report to the Warehouse Manager and also provide technical support to the warehouse and distribution staff at field level.

PRIMARY DUTIES & RESPONSIBILITIES  

  • Assist in the procurement of general goods and project-related materials;
  • Coordinate field requisitioning and ensure timely delivery of stock and supplies to the specific destinations;
  • Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection and evaluation process
  • Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. Done by ensuring proper use of stock cards, GRN’s, Waybills and regular analysis of data collected
  • Support in planning for all delivery modalities to ensure that supply chain requirements are taken into consideration
  • Process documentation for execution of logistics operations (e.g. invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor
  • Collect and compile data, produce and/or contribute to report making (e.g. physical inventory and stock movement) and ensure information accuracy in support to informed decision-making
  • Liaise with Procurement department and other internal stakeholders to support efficient logistics operations management
  • Assist in managing goods and general material stores in accordance with ALIGHT and MoH policies, standards and guidelines
  • Assist in keeping track of goods in stock to ensure close monitoring of expiry dates and work to ensure proper disposal procedures are in place and followed when necessary.
  • Other appropriate duties as assigned by the supervisor

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:

  • Minimum A1 in related function area (Warehouse Management, Supply Chain Management, Humanitarian Logistics) required, with additional relevant work experience;
  • Bachelor’s degree in related field is an added advantage;
  • Minimum 2 years’ experience in operations and logistics, with experience working for a reputable and large humanitarian or development INGO preferred;
  • Continuous education and specialized trainings in logistics and supply chain management;
  • Skills and knowledge in the design and use of Information Management Systems (IMS);
  • Demonstrated experience and technical skills in supply chain management and asset management;
  • Knowledge of donor’s procurement policies (US Gov, UN agencies  etc.);
  • Experience maintain corporate systems and running queries on ongoing shipments, pipeline information and insurance claims preferred;
  • Experience in administering third party service providers’ contracts preferred;
  • Experience in compiling contract documentation and contract execution preferred;
  • Experience in budget monitoring and reporting preferred;
  • Demonstrated advanced communications, presentation and inter-personal skills, including fluency in written and spoken English;
  • Fluency in French and Kinyarwanda preferable.

KEY BEHAVIORS & ABILITIES:

  • Self-motivated, results-driven and highly motivated individual with a strong sense of personal ethic, integrity and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources;
  • Ability to work under pressure and adapt to situations as required due to changes on the ground;
  • Highly motivated self-starter who takes direction well, but also works independently;
  • Keen eye for detail;
  • Capacity to think ahead and highlight areas of risk and concern;
  • Excellent interpersonal and communication skills with a strong sense of diplomacy;
  • Flexible, motivated, team player;
  • Ability to work in a sensitive, multi-cultural context as a respectful team player and manager;
  • Demonstrate commitment to ALIGHT’s core values and policies;
  • Ability and willingness to travel and work in remote field areas; up to 10%.

🌐 How to Apply

Mode of Application and any other relevant application information

Interested and qualified candidates should submit 1page Cover letter, and updated CV (maximum three pages) and names, title and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: RWJobs@wearealight.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is May 30th 2022 at 16:00hrs. Only shortlisted candidates will be contacted.

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.


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